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5 things to consider before going paperless

5 things to consider before going paperless

Have you thought about becoming paperless? Not sure where to start? Here are five key facts to consider before you take on this environmentally friendly and cost-effective business solution:


Going paperless is a journey


Becoming paperless is a huge step and this will not happen overnight. It is more of a journey and not an immediate destination. Many businesses will try to transition too quickly and soon find out they are in a worse nightmare than when they started. Start off at a pace that is right for you and then progressively move into a paper-free environment. 


Data backup becomes more important


Part of the paperless process involves consistent data backup. Your data is gold and irreplaceable, so be sure that data backups are a part of your overall plan. Make sure you back up your data on a regular basis. To ensure complete security data should be stored in multiple locations.


Lack of training will cost you miserably in the future


For successful implementation, investment in training will save you not only time but money and will make all the difference. An in-depth knowledge of the software is essential.


Consistency in systems 


Having proper systems in place will facilitate a smooth process to a paperless office. It is important that your business keeps notes for creating, managing and approving electronic documents. Having documented policies that are consistent will improve efficiency.


Investment in scanning equipment 


Becoming paperless requires a certain grade of scanners and accessibility to these systems. High-speed feed scanners can handle large volumes of paper documents. Having the right equipment will help the paperless process run smoothly.

 


 

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Disclaimer


The information provided in all of our blogs reflects only a narrative of some elements to consider on the topic. The blogs do not contain considered legal or accounting advice and should not be relied upon as advice. Please see our website's terms and conditions for full details of our disclaimer. If you are interested in obtaining advice, please contact us and one of our accountants will be happy and able to advise you on your own particular circumstances.

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